e-Reports or eData?

July 18, 2013

You want to view a report, but you're not sure if you should access it through eData or through e-Reports, a system you may have been using for years. Each has an appropriate use, depending on what you are trying to do.

Lynn Miller, leader of the Iowa State eData (date warehouse) team, said eData is a dynamic, real time reporting portal. "You identify a report that you want to see, you dynamically set the parameters by date and department or other criteria, click a run button, and it generates a report in that reporting portal with the most recent data available." In contrast, he said, e-Reports is a collection of pre-run reports that were generated and stored at a specific point in time.

Magann Orth, Kuali Learning and Development Specialist, said e-Reports are more helpful for archival purposes, and provide a snapshot at the month's or year's end.

"It's an archived, static, unchangeable report," said Miller. For those who have been around a while, he said that the types of reports found through e-Reports were formerly stored on microfilm or microfiche.

"Think of eData as real time, and e-Reports as point-in-time reports," said Kathy Dobbs, Controller.

Reports in eData can be reconciled as often as you wish throughout the month by downloading to Excel; e-Reports are generated after the current accounting period closes, and will become available later in the month after the current accounting period closes.

Both eData and e-Reports are accessible through AccessPlus, under the UBusiness tab.

The Kuali training program will offer resources to help transition from e-Reports to eData, as well as step-by-step instructions to achieve the same financial information in eData that you have been accustomed to view in e-Reports.